For corporate, academic, governmental and special interest groups, Maharaja Voyagess offers full planning and execution services for conventions, seminars, sales meetings and similar gatherings anywhere in India. Our personal meeting planners work with groups to secure facilities, finalize travel
arrangements, tailor programs and handle all the other details required for a successful meeting regardless of the number and points of origin of the participants.
We scout and secure meeting sites at convenient locations with all facilities
required for the size and type of meeting. We not only book hotel accommodations
for all attendees but also we take care of separate express checking counter,
taking care of your luggage, meals timings, special instructions , evening get
together &etc. In a single word a perfect attentions towards your big and
We handle all the details of seat confirmation to and from the meeting on the
most expeditious routes, and make sure all travel is carried out flawlessly.
In close consultation with the client, we schedule programs, oversee seating
and security arrangements, install and operate audiovisual and other equipment,
develop programs and other printed materials, coordinate food and beverage functions,
and stand by to solve last-minute problems. These responsibilities extend to
after-meeting functions, such as receptions and leisure-time activities.
Our concern for the bottom line extends from negotiating the best possible rates
for facilities and travel arrangements in line with budget parameters, to full
documentation for company accounting systems.
The Diwani-I-Am is the Red Fort's hall of public audience. Built of sandstone
covered with shell plaster polished to look like ivory, the 80 x 40 feet hall
is sub-divided by columns. The Mughal emperors would hold court here and meet
dignitaries and foreign emissaries. The most imposing feature of the Diwqani-I-Am
is the alcove in the back wall where the emperor sat in state on a richly carved
and inlaid marble platform. In the recess behind the platform are fine examples
of Italian pietra-dura work.
Our Systematic Approah
Convention Planning : - Planning meeting theme, schedule
and run-sheet, Operating a secretarial office etc.
Venue Selection : - Considering the attendees interest &
expectation, the size & number of meeting rooms and food & beverage
Accommodation Selection :- Considering cost, service and
distance of the venue etc.
Hospitality Services : - Coordinating transportation, Flight
reservation & ticketing
- Meet and Greet Service
- Contacting and managing invited speakers & VIPs, Pick-up service,
- Managing the emergency situation
Program Planning : - Planning session program, Managing
abstracts & papers, Planning tour & social program
Registration : - Developing database of potential attendees
Mailing service, Pre & on-site registration service,
Promotion : - Designing and printing all the brochures related
to the meeting Transportation
- Publishing the final report, Simultaneous interpretation service, Audio-Visual
- Planning and producing souvenirs ,Constructing homepage for the meeting.
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